
| What is ACT |
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| Database Functions |
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Field types you can change the type for almost all fields. |
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| Field type | Data allowed in field |
| Character | Alphanumeric characters. An alphanumeric character is a letter or a number. |
| Currency | Numbers and decimal points only, which will be formatted according to the currency settings in the Windows Regional Settings control panel. |
| Date | Dates only, which will be formatted according to the date settings in the Windows Regional Settings |
| Control panel. | The field will have a drop-down date selector in it. |
| Initial Capitals | Alphanumeric characters, which will be automatically formatted with a capital letter at the beginning of each word. |
| Lowercase | Alphanumeric characters, which will be automatically formatted in all lowercase letters. The Shift and Caps Lock keys have no effect when you type in a lowercase field. |
| Numeric | Numbers and decimal points only. If you type a letter in this field, it will be ignored. |
| Phone | Numbers only. |
| Time | Times only, which will be formatted according to the time settings in the Windows Regional Settings control panel. The field will have a drop-down time selector in it. |
| Uppercase | Alphanumeric characters, which will be automatically formatted in all uppercase letters. The Shift and Caps Lock keys have no effect when you type in an uppercase field. |
| URL Address | Alphanumeric characters. The address entered in the field will become an active link to the specified URL (Uniform Resource Locator). |
| Field labels | |
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| Changing labels and data types for a field | |
Click
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| The Define fields dialog box appears | ![]() |
| "My" Record | |
| Contains all the information about you. |
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| Adding contacts (records) | |
Click
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| Deleting contacts (records) | |
Click
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| Grouping contacts (records) | |
| Groups are handy for mail merges and doing selective lookups. | |
To access the group window click
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| Creating a New Group | |
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| Adding contacts to a group | |
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| Using a group. | |
| If you select a group then the database is temporarily reduced to only members of that group. | |
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| Lookups | |||
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| My Record | Goes to your record. | ![]() |
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| Everyone | Thus "undoes" any previous lookups. If a lookup does not work then looking up everyone. Then repeat your original lookup. | ||
| Previous | This goes back to the last look up that you executed. | ||
| Company | Type all or part of a name. E.G. Type "computer" and youll find all companies that have "computer" in their name. | ||
| Last name | Same. | ||
| Phone | Same. You could look up everyone in a given area code by just typing the area code. | ||
| City | same | ||
| State | same | ||
| Zip Code | same | ||
| ID Status | same | ||
| Other | presents you with a contact screen. Type what you want, in as many fields as you like. Then select OK and ACT! will execute the complicated lookup. Warning! These lookups often dont work and/or take a long time. | ||
| Priority | Looks up according to the priority that you have given certain tasks. | ||
| Keyword | Searches the entire database. All fields, notes, etc are scanned. With a big database this can take a while. | ||