| Minimum Workstation and Software Site License Subcommittee Minutes |
September 15, 2011
Meeting in EBA-410 at 10 a.m.
Diana Osborn, Chair
ITS Update
The initiative to convert courses to on-line classes continues. Working on getting faculty release time, so they can work with designers. SDSU had 62 courses on-line this summer.
There are 18 general classrooms left to do before the campus reaches 100% smart classroom status. Provost Marlin is providing funding for this project.
Jim Julius has left for a new position at MiraCosta College, while Marc Pastor has been named Interim Associate Director at ITS.
ITS now has 3 new Faculty Fellows working with the department in addition to our existing half-time Faculty, Mark Laumakis. Area of emphasis for the Faculty Fellows will include Research and Assessment, Communications & Community Outreachand Blended On-line Instruction.
ITS posed a question - Have VHS players outlived their time? It was noted that VHS/DVD players with integrated tuners are now ~$300 to replace, while DVD players are much cheaper. Discussion ensued with group leaning towards only DVD players would be put in Smart Classrooms starting in 12/13 and forward. ITS would provide assistance with converting media, when allowable. Library Faculty are available to consult with faculty on fair use policies, as well as Media Center resources.
ITS is focusing on their lecture capture services with dual solutions. One is a high end solution (MediaSite) that can automate the recording process, while a low end solution uses Camtasia Relay. Camtasia Relay allows the faculty to record audio and multimedia via the computer, and works on both the PC and Mac platform. Faculty can submit recording and have encoding done by ITS, before making the recording available in Blackboard within 24 hours.
Academic Affairs Update
September 30th is the due date for the next quarterly report on the IT Audit Milestone points.
Accessibility Audit report was recently sent out to campus departments. This is a high priority as the CSU is considering sanctions that will shutdown websites, if accessibility issues are not fixed. Once the decision to use sanctions is made, SDSU will have six months to bring a sanction policy on-line. There is also a CSU Task Force looking at E-Reader accessibility.
IDM and Mail Migration to Google
After a false start with the mail migration tool, it now works and SDSU is two weeks away from converting the Mirapoint mail.sdsu.edu system over to Google. It took 2 years of cleaning data and writing the program in-house for this migration of mail. Meeting Maker is much more complicated, though its migration may happen in November.
To begin the mail.sdsu.edu only migration, there will be no new Mirapoint Mail accounts created between September 26-October 3. Then September 26th, documentation for the migration to Google SDSU Mail will be published to ETS Help Desk web site - http://ets.sdsu.edu/helpdesk/email.htm#edocs. It will include Guides for all supported Email clients, a Gmail Getting Started Guide, and Smartphone Configuration Guides.
Between September 27-October 3, Rich Pickett and/or the ETS Help Desk will send an Email message out to existing Mirapoint Mail and Meeting Maker users about the planned conversion and provide each user with their Registration Code (required for claiming their new SDSU/Google Apps account).
Starting September 30, the Mirapoint Mail Migration will be done over the weekend for existing Faculty, Staff, and Department accounts.
On October 3, users can start claiming their new SDSU/Google Apps accounts. The http://azteclink.sdsu.edu web site will be the starting place. The new process requires the user to know 4 pieces of data; their personal mail account username, their RED ID, their Date of Birth, and a Registration Code. For security, each user will be asked to set up 5 security questions of their choice and set a password of between 8-30 characters.
Note: There are no security questions for department accounts. All passwords must change every 180 days and be unique as the system remembers the last 100 passwords. If a password is forgotten, there is another online process to reset what the user can do. It does require answers for RED ID, Date of Birth, and the 5 security questions.
Each Google account will receive 25.64 GB of mail storage and access to Google Docs and Google Talk immediately. This will be SDSU data hosted by Google. Later Peoplesoft access will be tied into the account. The turnover to the new system is currently planned for October 1st, with the Mirapoint mail server shutdown 2 weeks later. Other items of note: Auto-Reply and signatures will break at conversion, but email aliases will continue to be available.
Also training sessions are planned for September 20th and 22nd.
Next MWSSLS meeting will be October 20, 2011.
PLEASE NOTE: The statements found on the MWSSLS Home Page are for informational purposes only. While every effort is made to ensure that this information is up to date and accurate, official information can be found in the University publications.
Last modified on September 27, 2011
This page is maintained by the ROHAN webmaster
