Minimum Workstation and Software Site License Subcommittee Minutes

 

October 21, 2010
Meeting in EBA-410 at 10 a.m.
Diana Osborn, Chair

ITS Update
Installation of the Aztec Mesa (AMSA) grouping of portable buildings located between Music and Viejas Arena is starting. These will be smart classrooms to replace those going offline for the Storm Hall renovation. Architectural work on the smaller classrooms is underway, following on the planning for the new larger rooms (300 and 500 seats).

ITS is seeking funding for Round 3 of smart classroom computer replacement/updates.

ITS is continuing its lecture capture pilot, using Camtasia Relay, in several large classrooms. ITS is looking at options for expanding the pilot beyond the client-based approach to an appliance-based system such as Echo 360.

ITS has been working with faculty and with eInstruction, the campus standard clicker system provider, to get through challenges that have occurred this fall due to several bugs in the latest software releases. While we will continue to support eInstruction through the spring semester, the standardization decision will be revisited.

Deployment of Blackboard 9.1 has been pushed back to summer from the previous target of winter break to allow adequate time for the necessary infrastructure upgrades. ITS is still hoping to have an installation of Bb 9.1 available this spring for some faculty to pilot.

Calls will go out soon to faculty for two different course redesign opportunities this spring. The Fast-Track Course Design Institute will offer about a dozen faculty the opportunity to redesign a high-demand course for offering as a fully online course in the summer session. There will also be a CDI cohort focused on the use of online writing support tools for students offered by publishers Pearson and Cengage.

Qualtrics
Rofiee Harun gave an update on the Qualtrics Survey program.  He attended the presentation given last month.  He found the program to be sophisticated, yet easy to set up and easy to use.  It has an accessibility check and is HIPAA compliant.  The cost for a university-wide license is between $25,000 - $30,000 a year.  License could also be purchased at a college level. Qualtrics will be giving a demonstration on campus again today from 2:30-3:30 for interested parties.

Free trial accounts can be set up at http://sdsuuw.qualtrics.com and are good through December.

Email/Calendaring Update
Nothing new to report on the email/calendaring – still performing testing and will be taking to Google some more. Would like to get training underway.

Earthquake Drill
Members present at the MWSSLS meeting participated in the Earthquake Drill – Drop, Cover and Hold.  Felecia Vlahos discussed the importance of the drill and pointed out web resources that were available for further information. The campus emergency preparedness webpage can be found at http://bfa.sdsu.edu/emergency/.

Software Checkout
The ETS  Help Desk is for faculty and staff only.  Hours are Monday through Friday,  9 am – 4 pm in LL-200,  X45261.

When requesting copies of media (Office, Visual Studio , OS), you will have to drop off media and pick it up later depending on ETS workload. Please provide sleeves with all media. Please check on media requirements before dropping off media to burn. MAC OS will require Double Layer (DL) media; iLife requires DL media; iWorks requires regular DVD media; and Visual Studio requires DL media.

Software Licensing
DeepFreeze  - codes good  until 6/30/2013. Software will only be checked out to only current licensed authorized users on existing list. There are no more licenses available for PS Mac or Mac. There are additional licenses available for Windows. Request for additional licenses must be preapproved.

Current Deep Freeze licensing version:

Win ENT  - 7.10.220.3176 runs on Win 2000-Win 7
Mac  -   4.61.2200.0398 runs on Tiger through Snow Leopard
PS MAC - 3.03.2200.0173

McAfee - renewed until 10/29/2013.  There is a new Download Grant Number, however, the old grant number is still valid for some products until 12/30/2010 . Home use for SDSU Faculty and Staff is available through the ETS Help Desk. You must provide your own media (CD) for ETS to burn. Chargeback account numbers are being requested by Cynthia Adibi-Austin. She will be contacting areas for that info.

Office 2011 Mac  - is now available and will run on 10.5.8 or greater. Office 2011 will not automatically remove the previous version of Office. You must do that yourself. Please provide your own media (DVD) for ETS to burn. Only "ONE" copy will be burned per College or Division. Your College or Division must designate only one contact .  The ETS Help Desk will be compiling a list of authorized contacts for College/Divisions. Same goes for Office 2010 Windows.

SPSS/AMOS V19 for Win and Mac  - is now available for checkout from the ETS HelpDesk to only faculty and staff.  SPSS V19 Network codes in house and on request only.

Minitab V16  - good through 6/30/2011 and available for checkout at the ETS HelpDesk to only Faculty and Staff.

New Apple AELP program for maintenance on Mac OS - includes ILife and IWorks. The chargeback to departments will be $26.66 per license.  The  departments that choose to not participate in this current AELP program no longer have OS maintenance. When all chargeback numbers are received, an announcement for media distribution will be made at that time. OS 10.6.3 will require DL Media. ILife requires DL media and IWorks requires DVD.    New Mac OS 10.7 Lion announcement was made on Wednesday and is scheduled to be released Summer 2011. iLife V11 will be free with Lion. Upgrades to iLife approx.$49. iWorks still at V9.

Future purchases of AELP will be prorated at a higher cost.

SAS – still waiting on SAS codes. Verified with AA that payment process was completed. Now waiting on SAS.

DVD Problems – We have been experiencing problems with DVD TDK media.  They will only read on DVD RW DRIVES. The will not read
on Read only drives.  This problem was found with the TDK DVD’s that are shiny on top.

Security Tracking Program
Felecia Vlahos has been researching a security program for laptops called STOP (Security Tracking of Office Property) because of the many thefts of computer equipment on campus.  The program comes with GPS software and a security tag for the computers.  Felecia will contact the vendor to come out and give a presentation.

Next meeting will be November 18, 2010 in EBA-410.

PLEASE NOTE: The statements found on the MWSSLS Home Page are for informational purposes only. While every effort is made to ensure that this information is up to date and accurate, official information can be found in the University publications.

Last modified on October 27, 2010
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