Minimum Workstation and Software Site License Subcommittee Minutes

 

April 16, 2009
Meeting in AH-1120 at 10 a.m.
Diana Osborn, Chair

IT Security Office update

PCI Assessment

• Kick off meeting March 24th with campus and auxiliaries. Still need to meet with 5 areas (Athletics, Campanile Foundation, URD, CoES, and Procurement).
• Survey’s in progress collecting details of credit card processing, storage, and transmission via:  Paper form Credit card carbon Phone Fax Postal Mail Electronic document Internet/Campus Terminal Internet/vendor Email Point of Sale Surveys due April 27, 2009

Security Awareness training feedback

• President’s email March 18, 2009 announcing training
• About 17 people emailed or called to confirm the training was legitimate
• About 25 people were not emailed the training and requested to take it, or requested their employees take it
• About 3 people said they saw the email and deleted it and need the link to their training again
• About 3 people had errors in their email addresses (personal email in the database instead of work email)
• About 5 errors or corrections were found in the training
• Only 1 person felt the training was not worthwhile
• About 2000 more faculty and staff will receive the training in April, after the 13th
• Additional Administrative accounts established to manage Auxiliary trainees.
• Tom Sneden Felecia’s backup
• All emails to ISO@sdsu.edu

Milestone plans (implementing the IS Plan)

• Have completed 26 meetings with 16 remaining
• Many milestones overdue and need to be completed as this closes the department audit point
• Will begin monthly milestone reporting in July
• John Denune is finalizing login accounts for each area on the Foundstone appliance. Each area will have the ability to scan their systems for vulnerabilities and remediate.  Accounts are expected to be available next week.
• Nessus is no longer available for free educational use.  
• John Denune to work with Rich Pickett on the cost to get licensing so areas can continue to use to scan for system vulnerability that are not part of the Foundstone licensing.

Log Management
The Log Management Committee has seen the Prism and Splunk systems.  The committee will meet one more time to organize information and  forward recommendations to Rich Pickett.

CATS Conference
The virtual online CATS conference will be May 6th through 8th. Some of the presentations will be set up in smart classrooms to allow for group interaction.  These presentations can also be viewed in individual offices.  There will be two live presentations on campus that are not on the CATS agenda regarding accessibility and instructional materials.  An email notification will be sent out providing the specific locations and times.  For more information, the CATS Conference webpage be found at http://cats.cdl.edu/online_2009.

SPSS
SPSS 16.0.2 Mac has text rendering problems due to the release of Java updates. SPSS 17.0.2 Mac is the latest and will only run on Intel Macs. Celia is checking to see if the most recent update has fixed this problem. Patch 17.0.2 is a large update and renames some of the products to begin with PASW.  SPSS 17.0.2 only runs on Intel Macs. Non Intel Macs and need to use version 16.

Apple
The volume license purchase of licenses & maintenance for iLife and iWorks is now complete.  If you did not purchase maintenance, you must purchase it within 30 days at the regular price through Heather in the Bookstore.  Please notify Celia if maintenance is purchased.  Some users still need to pick up their media from Celia.

Apple is having an Institutional Computer Sale for departments and auxiliaries.  Personal use equipment is not included in this sale. The sale goes through May 29th.

Webpages
Links to software licensing on the UCO website now link directly to the updated site licensing pages on the MWSSLS web site.

Camtasia
The possibility of purchasing a site license for Camtasia was addressed by ITS.  Anyone interested in purchasing Camtasia should send the number of copies desired to Jim Edwards in ITS.

Antivirus/Antispyware/Counterspy
A committee needs to be established to look at antivirus and antispyware software. The committee should determine what products are currently available and if there is enough incentive to change software or recommend remaining with McAfee. Suites which come with both antivirus and antispyware should be considered. PC’s, Macs, Linux and Solaris machines all utilize this software, however, the focus should be on PC’s and Macs.  Email Diana Osborn if you’re interested in being on this committee. 

The Counter Spy contract is up in October with the antivirus and antispyware contracts being up the following October.  Counter Spy could be renewed for 17 cents a copy for another year, making all products on the same timetable.

NotifyLink
NotifyLink is ready.  We’re waiting on the completion of setting up the Chargeback.

Survey Monkey
If anyone is interested in purchasing Survey Monkey, please contact Rofiee Harun with the # of copies desired.  He will bring the information back to the next MWSSLS meeting.  Rofiee will also check if Survey Monkey is 508 compliant.

Next meeting will be May 21, 2009.

PLEASE NOTE: The statements found on the MWSSLS Home Page are for informational purposes only. While every effort is made to ensure that this information is up to date and accurate, official information can be found in the University publications.

Last modified on April 17, 2009
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