Minimum Workstation and Software Site License Subcommittee Minutes

 

January 15, 2004
Meeting in AH-1120 at 10 a.m.
Diana Osborn, Chair

Software Survey
Cyndi Chie announced that David Oehl has finished designing the front end to the survey and it's ready for testing. It allows multiple people to reply for a department, and will differentiate software used on servers versus software used on desktops or in labs. Also, a distinction between Foundation and State funded software will be made. A question arose on who should report for a "Smart Classroom" -- It was decided that the area who maintains the software should report on it. But if another department is also tracking the hardware, then an additional report would be allowed for the hardware. The survey does ask for a count of computers by platform.

Accounts and passwords will be given out to all IT staff who participated in the last survey. Currently, the website is set up right now with only one account for each area. The website, however, has a button specifically to request a new account. Keith Burt volunteered to send Diana a list of the TNS Technical Contacts to assist her in updating the software survey records. All participants are asked to review the software listed for deletions and the need for new additions to the list. Any change to the software listed or who is responsible for department or area reporting should be sent via email to both Diana and Cyndi.

The survey website will be on the ROHAN web server. No confidential data will be kept on it and only users with an account and password will have access. The accounts and passwords will be sent out soon with the website URL. Diana announced that after the test stage, David Oehl will continue to troubleshoot the programming and any technical problems with the website. Other questions should be referred to either Diana or Cyndi.

Introduction
Felecia Vlahos, the new Campus Information Security Officer, introduced herself to MWSSLS. She announced she is in the process of writing a Campus Information Security Plan and will be including the processes and procedures used by MWSSLS. Felecia can be reached at 44049 or fvlahos@mail.sdsu.edu and found in her office in AD-110A.

McAfee Update
McAfee has been renewed for one year with home use for faculty and staff per Celia Chavez. Celia has notified department Technical Contacts to come and pickup their media. However, 90% of them haven't as yet picked up their media. This will be announced via the SDSUniverse and after the announcement, Celia will refer faculty/staff inquiries to the individual Technical Contacts. Carol Phillips will check with John Ross on the date of the announcement.

Patch Management Working Group
Diana stated that she did not have any further word on the St. Bernard purchase. Carol Phillips will check with John Ross for an update on progress. Several in attendance voiced concern over the length of time this purchase is taking for approvals and funding.

Keith Burt mentioned the NAC Security Committee's discussion on the McAfee and patch updating. They are looking at software that will remove machines from the network, if the machines are not at the required level for virus and system patches.

Software and Vendor Update
The Compucom information on the MWSSLS website needs updating, as currently the UCO website has the more current information. Celia sent the update information to Carol, who will do the update by tomorrow. There are now individual usernames/passwords for access to Compucom's website.

Crystal Report version 10 has just been released and the company has indicated that support for version 8.5 will be dropped in July. Also noted was the fact that 8.5 has a fairly large security hole.

Celia Chavez announced that she will be going to the Chancellor's Office on the 28th for a meeting on the Microsoft deal and ASAP Software. Savon is our account representative once again and individual accounts/passwords will be used soon on the ASAP website.

Next MWSSLS meeting will be on February 19, 2004 at 1 pm in AH-1120.

PLEASE NOTE: The statements found on the MWSSLS Home Page are for informational purposes only. While every effort is made to ensure that this information is up to date and accurate, official information can be found in the University publications.

Last modified on January 16, 2004
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