INSTRUCTIONS TO JUDGES
We greatly appreciate your important contribution at the Student Research Symposium. As judge, you are helping to identify the 37 meritorious student presenters who will be recognized with an award.
ORAL PRESENTATIONS
Review the rubric categories and expectations for each category from the accompanying Instruction for Using Oral Presentation Rubric. Student presenters were also given access to the rubric, so they should be familiar with it.
Students will be given 10 minutes for their presentation and 5 minutes to respond to questions. For each presentation, fill in your personal Judges Code, Abstract Number and a score for each rubric category using only full-point increments. Scores of 7 should be reserved but for only the most exceptional presentation! Furthermore, make your evaluations consistent with expectations of the academic level (i.e., undergraduate, master’s, or doctoral). Written comments can be added to the bottom of the rubric and these comments will be separated from your individual scores so that your comments will be anonymous and not identifiable. If you happen to be judging a session that includes one of your students, you can judge the other presentations in that session, but abstain from judging your student.
At the end of the session, the moderator in your session will collect the rubric sheets.
POSTER PRESENTATIONS – Montezuma Hall South
Review the rubric categories and expectations for each category from the accompanying Instruction for Using Poster Presentation Rubric. Student presenters were also given access to the rubric, so they should be familiar with it.
You are responsible for evaluating only posters to which you have been assigned. Students presenting posters have been assigned a 90-minute period to stand by their poster and respond to questions. During this time, you are to evaluate the quality of the poster as well as the ability of the student to respond to questions from you and others. If you happen to be judging a session that includes one of your students, you can judge the other presentations in that session, but abstain from judging your student.
For each presentation, fill in your personal Judges Code, Abstract Number and a score for each rubric category using only full-point increments. Scores of 7 should be reserved but for only the most exceptional presentation! Furthermore, make your evaluations consistent with expectations of the academic level (i.e., undergraduate, master’s, or doctoral). Written comments can be added to the bottom of the rubric and these comments will be separated from your individual scores so that your comments will be anonymous and not identifiable.
When completed, immediately return the scoring sheets to the judges’ registration table in the Montezuma Hall Lounge.
INSTRUCTIONS TO MODERATORS
We greatly appreciate your important contribution at the Student Research Symposium. As moderator, your two primary tasks are to keep presentations on time and to direct the question periods.
REGARDING STUDENT PRESENTERS
Presenters have been strongly encouraged to pre-load their presentations onto the laptop prior to their session. As we must remain on schedule, for students who fail to do so, the time spent loading their presentation must come out of their allotted time.
At the beginning of your session, you should give a brief introduction welcoming the student presenters and audience members as well as give a description of the procedures. Each speaker will be allowed 10 minutes for their presentation that is to be followed by 5 minutes for questions—you must enforce these time limits. Signal the speaker when he/she has 5, 3, and 1 minutes remaining. If the speaker has not completed his/her presentation within the 10-minute limit, you must interrupt the presentation and begin the question period. As moderator, you will call on the questioner; however, judges are to be given preference for questions. Furthermore, as moderator, you must be prepared to ask the first question should the other judges or audience members not have any immediate questions. In addition, if a speaker fails to show, wait to begin the next speaker until the assigned time as there may be others intending to arrive at that assigned time for their presentation.
REGARDING JUDGES
Prior to the start of the session, you should confer with the judges to discuss the procedures and stress the importance of fair and consistent evaluations. Judges were given rubric and instructions at registration. Review the rubric categories and expectations for each category (student presenters have also been given access to the rubric). In addition, please introduce the judges at the beginning of your session.
Each judge is to fill in their personal judge code, the abstract number and a score for each rubric category using only full-point increments. Emphasize that a score of 7 should be reserved for only the most exceptional presentation! Furthermore, judges are to make their evaluations consistent with expectations of the academic level (i.e., undergraduate, master’s, or doctoral). Judges should also be encouraged to write constructive comments on the separate comments pages for each presentation, which will be available to the speakers after the SRS. These comments will remain anonymous.
At the end of the session, judges are to turn their rubric sheets and comments to you. Afterwards, a Student Ambassador should be around to pick them up and deliver them for tabulations. For those late sessions on Saturday morning, it is imperative that this be completed quickly as we are determining award winners immediately!
TECHINICAL PROBLEMS
If any computer problems or concerns arise, call for a Student Ambassador just outside your room and ask for assistance. ITS is standing by in the event of any problems.