INSTRUCTIONS TO JUDGES
Thank you for your assistance at the Student Research Symposium. Your efforts are an important part to the success of this event.
Oral Presentations
Review the rubric categories and expectations for each category from the accompanying Instruction for Using Oral Presentation Rubric. Student presenters have also been given access to the rubric.
For each presentation, fill in your personal Judges Code, Abstract Number and a score for each rubric category using only full or half-point increments. Scores of 5 should be reserved but for only the most exceptional presentation! Furthermore, make your evaluations consistent with expectations of the academic level (i.e., undergraduate, master’s, or doctoral). There is space at the bottom of the rubric for constructive comments. Scores/comments will be made available to the speakers at a later time, but will not be identified by judge).
At the end of the session, the moderator will collect the rubric sheets.
Poster Presentations – Montezuma Hall
Review the rubric categories and expectations for each category from the accompanying Instruction for Using Poster Presentation Rubric. Student presenters have also had access to the rubric, so they should be familiar with it.
You are responsible only for evaluating posters to which you have been assigned, and the evaluation is limited to the poster and does not include any responses to oral questions. For each presentation, fill in your personal Judges Code, Abstract Number and a score for each rubric category using only full or half-point increments. Scores of 5 should be reserved but for only the most exceptional presentation! Furthermore, make your evaluations consistent with expectations of the academic level (i.e., undergraduate, master’s, or doctoral). There is space at the bottom of the rubric for constructive comments. You should keep your scores and comments confidential, although scores/comments will be made available to the speakers at a later time, though not identified by judge.
When completed, immediately and personally submit scoring sheets to Marilee Bresciani in the Aztlan Room (lower level of north wing).
INSTRUCTIONS TO MODERATORS
We greatly appreciate your important contribution at the Student Research Symposium. As moderator, your two primary tasks are to keep presentations on time and to direct the question periods.
Regarding Student Presenters
Presenters have been strongly encouraged to pre-load their presentations onto the laptop prior to their session. As we must remain on schedule, for students who fail to do so, the time spent loading their presentation must come out of their allotted time. At the beginning of your session, you should give a brief introduction welcoming the student presenters and audience members as well as give a description of the procedures. Each speaker will be allowed 10 minutes for his or her presentation that is to be followed by 5 minutes for questions—you must enforce these time limits. Signal the speaker when he/she has 5, 3, and 1 minutes remaining. If the speaker has not completed his/her presentation within the 10-min limit, you must interrupt the presentation and begin the question period. As moderator, you will call on the questioner; however, judges are to be given preference for questions. Furthermore, as moderator, you must be prepared to ask the first question should the other judges or audience members not have any immediate questions. In addition, if a speaker fails to show, wait to begin the next speaker until the assigned time as there may be others intending to arrive at that assigned time for their presentation.
Regarding Judges
Prior to the start of the session, you should confer with the judges to discuss the procedures and stress the importance of fair and consistent evaluations. Judges were given rubric and instructions at registration. Review the rubric categories and expectations for each category (student presenters have also been given access to the rubric). Each judge is to fill in their personal judge code, the abstract number and a score for each rubric category using only full or half-point increments. Emphasize that a score of 5 should be reserved for only the most exceptional presentation! Furthermore, judges are to make their evaluations consistent with expectations of the academic level (i.e., undergraduate, master’s, or doctoral). Judges should also be encouraged to write constructive comments on the separate comments pages for each presentation, which will be available to the speakers after the SRS. At the end of the session, judges are to turn their rubric sheets and comments to you. Afterwards, call on the two-way radio and ask for the rubrics to be picked up. Please do this promptly, especially if you are the last session on Saturday as we are determining award winners immediately!
Technical Problems
If any computer problems or concerns arise, call on the two-way radio and ask for assistance. ITS is standing by in the event of any problems.