This high-technology presentation facility is available for individual class sessions, meetings, training sessions, workshops, presentations, and satellite transmissions. It is equipped for large screen projection of computer, videotape, DVD and other media formats.

Electronic Presentation Room Usage Guidelines

Prior to Day of Use

• Reserve the room in one of the following ways:
  • online using the AH-1120 online reservation form
  • in person at AH-1109
• While you are welcome to call 594-5727 to inquire about room availability for specific dates and times, we are unable to reserve the room for you until you submit the request form.
• You have 5 minutes before and after your event for arrival/set-up and clean-up/departure. If you require more time, please add it into your request.
• You will need to learn how to operate the equipment you plan to use during your event. Schedule a training session with ITS (phone 594-5727) at least three days prior to date of use. Due to time and staffing constraints, we are unable to provide training to students or guests. For student or guest presentations, training will be given to the faculty or staff member responsible for the class or event.
• If your plans change and you no longer need the use of the room, please call 594-5727 to cancel your reservation.

Day of Use

• Go to the ITS Faculty Room, AH-1109, and ask to have the room unlocked. The room will not be unlocked, nor will anyone be allowed to enter the room, until you arrive. The Faculty Room can be very busy at times; please be patient and allow a few extra minutes in case the Faculty Room staff are busy with clients. If your event begins after the Faculty Room closes at 6:00 pm, go to CCTV Master Control (AH-1120A), adjacent to the presentation room, and the staff member on duty will let you in.
• If you need assistance during your event, ask for help at the Faculty Room (x45727) before 6:00pm or at CCTV Master Control (x41470) if after 6:00pm.
• You must be present during the event; remember that you are responsible for the equipment in the room and the condition of the room itself. As such, you must enforce the rules prohibiting eating, drinking and smoking in the room.
• If you installed software on the computer, please remove it before you leave. Likewise, remember to remove any videotapes or other media you may have brought to the room.
• You must notify an ITS staff member when you've finished using the room. Notify the Faculty Room (x45727) if this occurs before 6:00pm, or CCTV Master Control (x41470) if after 6:00pm.

General Information

We strongly urge you to investigate potential problems with hardware and software compatbility well in advance. ITS staff may be able to address these issues with you by phone, or may be able to arrange to meet with you prior to your event to help you test your particular set-up or configuration.

The Presentation Room is not to be used as a simple meeting or conference room; use of the room is limited to events that require the use of specialized projection equipment. If you need projection equipment and our presentation room is not available, consider borrowing projection equipment from the ITS Check-Out Counter (594-5691).

The room seats 46 people at tables and chairs, all facing the presenter's station at the front of the room.

Available Equipment

  The following are available for your use in the Presentation Room:

• Video/Data projector (composite, S-VHS and RGB video; VGA, SVGA, XGA and XSGA data)
• Power Macintosh G4 with 1.4 GHz processor, 256 MB RAM, 20 GB hard drive, DVD/CD-ROM drive, Zip drive, 3.5" floppy drive, OS 10.x operating system, MS Office, Netscape
• Dell PC with Intel Pentium 4 GHz processor, 256 MB RAM, 20 GB hard drive, DVD/ CD-ROM drive, Zip drive, 3.5" floppy drive, Windows XP operating system, MS Office, Netscape
• 10/100MBPS Ethernet connection to campus backbone
• Connection to video/data projector, Ethernet and audio system for your own Mac or Windows laptop
• Document presenter
• VHS videotape player/recorder
• CCTV connection for viewing satellite downlinks and teleconferences
• Telephone (you must use your own long distance authorization code for any toll calls)

Should you need any items not listed above, such as a flip chart easel or laser pointer, you may check them out at the Check-Out Counter with your Faculty/Staff ID Card. Please remember to return these items to the Counter after use.

Priorities for Usage

1. Instructional Technology Services workshops
2. Computer projection for:
      (a) classroom instruction
      (b) other on-campus group presentation
3. Classroom instruction using video projection
4. Satellite downlinks for faculty/staff groups
5. Classroom instruction using other projection (film, slide, overhead)
6. On-campus group using video projection
7. Off-campus group using computer projection
8. Other presentations using other projection